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Jersey Festival Choir Constitution

1. Name

The name of the Society shall be Jersey Festival Choir, hereinafter referred to as the Choir.


2. Objects

The objects of the choir shall be to improve and develop the art of choral music by the

presentation of public performances; and for the general purposes of such charitable bodies

or for such other purposes as shall be exclusively charitable as the Committee may from

time to time decide.


3. Membership

Membership of the choir shall be open to any person interested in furthering the objects of

the choir and who has paid the annual subscription at the appropriate rates as shall be

determined by the Committee, all subscriptions being paid at the beginning of each Choir

year.

Every member shall have one vote at all general meetings

The Committee has the power to terminate the membership of an individual, provided that

the decision of the committee (with the exception of (i) the individual concerned if a

member of the Committee and (ii) any member of the Committee making or connected with

the complaint against the individual) is unanimous both as to the termination and there being

good reason for it. The individual concerned shall have the right to be heard by the

Committee, accompanied by a friend if desired, before a final decision is made.


4. Officers and Committee

The management of the Choir shall be in the hands of a Committee consisting of the

following Officers:

President, who will act as chairman of all meetings

Secretary

Treasurer

Other members of whom there will be at least two elected

The officers and other Committee members shall be elected by and from members of the

Choir at the Annual General Meeting; they shall hold office until the next Annual General

Meeting and be eligible for re-election.

The Choirmaster will be ex-officio a member of the Committee and will be eligible to vote at

all matters before the Committee.

The Committee may co-opt any other Choir member to attend Committee Meetings as it deems fit.


5. Management

All arrangements for concerts and other events and the control of finance shall be in the

hands of the Committee.


6. Powers

In furtherance of the objects but not otherwise, the Committee may exercise the following

powers:-

i) power to raise funds and to invite contributions, provided that in raising funds the

Committee shall not undertake any permanent trading activities and shall conform

to any relevant requirements of the law;

ii) power to co-operate with other charities, voluntary bodies and statutory

authorities operating in furtherance of the objects or of similar charitable

purposes and to exchange information and advice with them;

iii) power to commit to the hire of premises for performances and social events, the

hire of soloists and musicians to accompany the Choir and to enter into any other

commitments related to performances or social functions of the Choir;

iv) power to support any charitable trusts, associations or institutions whose objects

relate to or are similar to those of the Choir, or are charities existing to provide

benefits to the Island's community;

v) power to appoint such advisory committees as the Committee may think fit,

vi) power to incur or commit Choir funds, being of either a capital or revenue nature,

provided such expenditure is in furtherance of the objectives as set out above and

does not exceed the sum of £5000 in any one instance. A sum greater than £5000

will be submitted for approval to choir members in General Meeting.

vii) power to do all such other lawful things as are necessary for the achievement

of the objects;


7. Meetings and the Proceedings of the Committee

i) The Committee shall hold at least two meetings each year. A special meeting

may be called at any time by the Chairman, or by any two members of the

Committee, upon not less than one week's notice being given to other members of the

Committee of the matters to be discussed.

ii) The President shall act as Chairman of the Committee. If the Chairman is absent from

the meeting, the members of the Committee present shall choose one of their number to

be Chairman before any other business is transacted.

iii) There shall be a quorum when at least three members of the Committee are present at the

meeting.

iv) Every matter shall be determined by a majority of votes of the members of the

Committee present and voting on the question, but in the case of equality of votes, the

Chairman of the meeting shall have a second or 'casting ' vote.

v) The Committee shall keep minutes of the proceedings at its meetings and of any subcommittee

and make them available at any time.

vi) The Committee may appoint one or more sub-committees, consisting of two or more

members of the Committee, for the purpose of making any enquiry or supervising or

performing any function or duty, which, in the opinion of the Committee, would be more

conveniently undertaken by a sub-committee. All acts and proceedings of such subcommittee

shall be fully and promptly reported to the Committee.


8. Finance

i) The financial year shall end on the 31st July each year.

ii) A bank account shall be opened in the name of the Choir and cheques shall be signed by

any two officers of the Choir.

iii)The Choir may receive donations, grants and in the appropriate circumstances financial

guarantees.

iv) The income and property of the choir shall be applied solely towards promoting the

objects of the Choir as set forth above and no portion thereof shall be paid or transferred

either directly or indirectly to any member or members of the Choir except in payment of

legitimate expenses on behalf of the Choir.

v) No monies or property of the Choir may be donated to other charitable societies

unless agreed by a majority of the Committee and approved by the Choir in general

meeting of which at least fourteen days notice has been given.


9. Annual General Meeting

i) Within three months of the end of each financial year, there shall be held an Annual

General Meeting of which at least 21days notice in writing shall be given to all members.

ii) The Committee shall present to each AGM the report and accounts of the Choir for the

preceding year.

iii) Nominations for election to the Committee must be made by members of the Choir to

the Secretary at least 14 days before the AGM. Should nominations exceed vacancies.

an election shall be held.

iv) Other matters to be considered at the AGM will be at the discretion of the Committee or

may be requested by a member or members.


10. Special ( Extraordinary ) General Meeting

A Special General Meeting, or Extraordinary Meeting, of which at least 21 days notice in

writing must be given to members, may be called for by the Committee or on written request

to the Secretary signed by at least six members of the Choir. The notice must state the

business to be discussed.


11. Procedure at General Meetings

The Secretary or other person specially appointed by the Committee shall keep a full record

of proceedings at every General Meeting of the choir.

There shall be a quorum when at least 10% of the members of the Choir at the time are

present at any General meeting.


12. Accounts

The accounts shall be audited to the extent required by legislation or, if there is no

requirement, scrutinised by a person who is independent of the Committee and then

submitted to the members at the Annual General Meeting.


13. Alterations to the Constitution

The Constitution may be altered by a two-thirds majority of the members present and voting

at any General Meeting, provided that twenty one days' notice of the proposed alteration has

been sent to all members and provided nothing therein contained shall authorise any

amendment which shall have the effect of the Choir ceasing to be a charity.


14. Dissolution

In the event of the Choir being wound up, any assets remaining on dissolution after the

payment of proper debts and liabilities shall be transferred to a charitable institution or

institutions having similar objects to those of the Choir.

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The constitution of the choir can be downloaded from here. The document is Portable Document format (pdf) and the Adobe Acrobat reader program is needed to view it, if you do not have this then you can download a free copy from here